Software Tailored to your processes

One app.
All modules.
Exactly what your
business needs.

AI4App is the modular business platform for small and medium-sized companies — time tracking, CRM, accounting, care documentation and more. Activate only the modules you actually need.

Redeem See modules

Modular

Start small with one module, expand as needed. No bloated ERP.

Industry Fit

Plugins for trades, care, hospitality, services — the modules speak your language.

Central & GDPR-compliant

Create employees and customers once, all modules access them. Data hosted in Germany.

The modules at a glance

13 modules. One platform.
You pick what fits.

Core modules · for every business

⏱

Time Tracking

Capture working hours digitally — from punch clock to payroll export.

·Clock in/out with automatic break tracking
·Shift types (early, late, night) with bonuses
·DATEV/PDF export for payroll

🌴

Leave Planning

Request and approve leave — no more Excel sheets.

·Request with approval workflow
·Team calendar with absence overview
·State-specific holidays + half-day option

📋

Contract Management

Never miss a deadline again.

·Track terms and notice periods
·Automatic reminders before contract expiry
·Document upload and categorization

📅

Personal Planner

Personal task and day planner for every employee.

·Tasks with priorities and categories
·Calendar view (day, week, month)
·Status tracking (open, done, overdue)

Sales & Finance

👥

CRM

Turn contacts into customers.

·Deal pipeline with kanban board
·Document activities (calls, meetings, emails)
·Follow-up reminders and win probability

💶

Accounting

Invoices, expenses and taxes at a glance.

·Invoice management with automatic numbering
·Receipt upload & categorization of expenses
·Dunning + CSV/PDF export for tax advisor

🧾

Invoices

Generate private invoices automatically from services provided.

·Monthly invoice from documented visits
·Service prices per service type
·PDF generation + email dispatch

Inventory & Materials

📦

Inventory

Stock under control — from screws to job-site gear.

·Article categorization & warehouse management
·Automatic low-stock alerts
·Optional: barcode/QR code scan

Industry modules · Care & Support

🧑

Patients

The digital patient record for care services.

·Master data, care level, support status
·Emergency contacts & relatives
·Visit and communication history

🗓

Shift Planning

Plan tours and visits with automatic conflict checks.

·Drag-and-drop calendar planning
·Conflict checks for time overlaps
·Recurring appointments + real-time field sync

📝

Documentation

Service records — digital, GDPR-compliant and audit-proof.

·Structured visit documentation per patient
·Activities with time and status tracking
·Direct handover to billing

👨‍👩‍👧

Contacts

Manage relatives and trusted persons centrally.

·Relationships and roles per patient
·Invoice recipient assignment
·Power of attorney and consents documented

Intelligence

🤖

AI Assistant

Your digital colleague that knows your data.

·Chat interface connected to your business data
·Answers about visits, patients, invoices, contracts
·Saves time on routine tasks and research

Recommendations

What fits your industry?

Pick your industry and instantly see which modules typically work together.

Recommended modules for

Care & Support

Patients · Shift Planning · Documentation · Invoices · Contacts · AI Assistant

Redeem these modules

In practice

Two businesses. Two stacks.
Both save hours every week.

🩺 Care Service

8 hrs / week

Care service with 12 employees saves 8 hours of admin per week.

Modules in use

Patients · Shift Planning · Documentation · Invoices · AI Assistant

🔧 Trade Shop

5 hrs / week

Plumbing business with 6 fitters captures hours and materials right from the job site.